• Project Finance Assistant II

    Job Location US-CA-Oakland | US-CA-San Jose
    Job ID 1018-19710
    HNTB Job Title
    Project Finance Assistant II
    Position Type
    Regular Full-Time
    Category
    Finance/Accounting
  • Why Choose HNTB?

    For more than a century, HNTB has helped deliver infrastructure solutions that best meet the unique needs of our clients. With client relationships spanning decades, we understand infrastructure life cycles and have the perspective to solve technical challenges with clarity and imagination. We are far more than a design firm. We see and help address far-reaching issues of financing, legislation, design, construction, community outreach and ongoing operations. As employee-owners committed to the highest levels of performance, we enable clients to achieve their goals and inspiring visions.

     

     At HNTB, we’re encouraged to go beyond discovering mere solutions that will impact our very landscape. We are encouraged to ask, “What if?” Our HNTB family fosters an inventive and resourceful commitment to finding unique answers to complex problems. We believe that the act of wondering sparks creativity. We will work to foster your creativity, career and personal growth. Come join HNTB and unleash your spark of imagination.

     

     For you, “together” can mean the chance to put together an exciting career. At HNTB “together” also means collaborating across geographies and disciplines within the firm. And “together” means that we are partners with our clients. Our goals are linked, and their success is our success. “Together” means that we are engaged in the communities we serve — we live there — and are committed to their growth and development.

    Overview

    The time is right to join HNTB Corporation!  HNTB is currently seeking a Project Finance Assistant II in our Oakland CA, office.

    Job Summary

    Performs a variety of routine and some semi-routine project finance activities in accordance with standard procedures in project accounting and project controls to support contracting, work planning, and delivery of projects. Coordinates with other departments and/or outside agencies to resolve problems.  This level of position supports larger/complex projects or offices.

    Essential Responsibility

    • Assist with Quotation planning thru HNTB PM system set up activities, including cost codes and other general project information in alignment with contract requirements using standard accounting codes and procedures. May transfer quotations into client templates and QC final review of sales price. 
    • Transfers quotations into project budgets and assists with routine maintenance of project budgets in project accounting system, including but not limited to project/task status updates, project contract information, project assignee adjustments, and fee adjustments.
    • Performs baseline and periodic updates to gross margin calculations with information provided by the project team.  Provide system generated or system based financial information related to project and client profitability, payment histories, sales amounts, and other project accounting data as needed. 
    • Codes project costs, such items may include subconsultant costs, expense report receipts, vendor invoices etc., with appropriate project accounting codes conforming to standard procedures and contractual requirements to ensure proper entry into HNTB's financial system.
    • Prepares or updates billing notes based on feedback from the project team.  As appropriate, provides an additional math check and back up information confirmation related to the billing (accounts receivable) portion of the monthly invoice preparation process. 
    • May be responsible for or assist less experienced staff with reporting and information processing; payables, cost corrections, billing notes, invoice mapping, etc.   
    • Provides various financial reporting to various project owners on a daily, weekly, monthly and quarterly basis as established with project teams.  Performs routine adjustments/improvements to those (mostly Excel) based reports on an as requested basis. 
    • Performs labor corrections and accounts payable adjustments as identified by the local offices or the Enterprise Operations Cash Management group.
    • Assists with monthly (or as needed) DBE and subconsultant reporting, other contractual reporting, insurance certificates, project filings, etc. 
    • Generates, stores, distributes, files, maintains, and updates ad hoc project accounting reports, documents, etc.
    • Performs other duties as assigned.

    Basic Qualification

    Associate’s Degree
    3 years of experience
    In lieu of education, 5 years of relevant experience

    Preferred Qualification/Skills

    Experience with Microsoft Dynamics AX
     
     Knowledge, Skills, Abilities
     
    - Good communication skills (written and verbal)   
    - Basic Skill set in Microsoft Excel and Word.
    - Attention to detail and organizational time management skills, ability to prioritize effectively
     
     
    *IND
    *LI-CV

    General Work Conditions

    Office Environment:  Work is generally performed in an office environment in which there is only minimal exposure to potentially unpleasant working conditions.  Incumbent must have the ability to stand and sit frequently, and reach horizontally as well as vertically for overhead use.


    HNTB Corporation is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran. 

    The HNTB Companies are an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, marital status, genetic information, citizenship status, or other status protected by law.  In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). We will provide reasonable accommodation for qualified individual with a disability where appropriate.

     

     

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