Document Controls Specialist III

Job Location US-MI-Detroit
Job ID 1017-17110
HNTB Job Title
Document Controls Specialist III
Position Type
Regular Full-Time
Project Controls

Why Choose HNTB?

For more than a century, HNTB has helped deliver infrastructure solutions that best meet the unique needs of our clients. With client relationships spanning decades, we understand infrastructure life cycles and have the perspective to solve technical challenges with clarity and imagination. We are far more than a design firm. We see and help address far-reaching issues of financing, legislation, design, construction, community outreach and ongoing operations. As employee-owners committed to the highest levels of performance, we enable clients to achieve their goals and inspiring visions.

At HNTB, we’re encouraged to go beyond discovering mere solutions that will impact our very landscape. We are encouraged to ask, “What if?” Our HNTB family fosters an inventive and resourceful commitment to finding unique answers to complex problems. We believe that the act of wondering sparks creativity. We will work to foster your creativity, career and personal growth. Come join HNTB and unleash your spark of imagination.

For you, “together” can mean the chance to put together an exciting career. At HNTB “together” also means collaborating across geographies and disciplines within the firm. And “together” means that we are partners with our clients. Our goals are linked, and their success is our success. “Together” means that we are engaged in the communities we serve — we live there — and are committed to their growth and development.


The time is right to join HNTB Corporation!  HNTB is currently seeking a Document Controls Specialist III in our Detroit, MI office.


For more than 25 years, the HNTB Michigan offices have planned, designed, and delivered some of the largest and most complex infrastructure projects in Michigan.  This role offers an opportunity to contribute to some of the most transformational transportation projects throughout Michigan.

Job Summary

Administers the document lifecycle for engineering and construction documents. Responsible for defining standards and workflows for document. Administers the collection, authorization, publication, storage and retrieval of documents. Manages document processes and systems to ensure control and availability. May provide training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel.

Essential Responsibility

  • Defines normal standards and workflows for document management as well as administers the collection, authorization, publication, storage and retrieval of documents.
  • Administers the document lifecycle (authors, approves, publishes, revises, retires, archives) engineering and construction documents and other business policies and procedures.
  • Prepares electronic document templates. Scans documents, updates procedures and creates documents as required.
  • Maintains the master electronic project files. Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties.
  • Manages document processes and systems to ensure control and availability of documentation to site personnel.
  • May provide training to project personnel regarding document control and/or project management system use and procedures.
  • Reviews new and revised documentation for suitability and conformance to HNTB and client standards, including record retention.
  • Performs and/or supports regular audits of document control processes and procedures.
  • May provide training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel.
  • Performs other duties as assigned.

Additional Responsibilities

- Candidate should be familiar with Web Based Project Management Systems, and have experience in the maintenance/or setup of e-Builder and familiar with Bentley Projectwise
- Has the ability to set up and manage the workflows of project documents and facilitate best practices
- May require familiarity with FTA processes in order to code and document files appropriately and be efficient with project systems
- Candidate must be able to provide weekly reporting to Project Manager and Project Controls manager on submittals, RFI’s, NCR’s, Change Orders, and project status for distribution and updates to executive team. 
- The majority of the candidates time will be dedicated to a single program, but other responsibilities will include:
- Sharing and distributing best practices to other projects on Web Based Project Management Systems
- Assist in setup and maintenance of other transportation projects document control system
- Report to a variety of project managers to assist in document control management systems

Basic Qualification

Bachelor's degree in Engineering, Architecture, Construction Management, or Business
4 years related experience
In lieu of education, 8 years project controls and/or technical administrative support experience

Preferred Qualification/Skills

CDT (Construction Document Technician) or PMP (Project Management Professional)
Share Point familiarity and experience beneficial
FTA and Transit project experience
Ability to manage web based project management system on multiple projects in excess of 50 Million dollars
Experience on projects with the alternative contracting methods such as Public Private Partnerships, Design Build, and CMGC
Experience on projects in excess of 100 Million dollars
Experience working with a Heavy Civil Contractor or Construction company providing Document Controls

General Work Conditions

Office Environment: Work is generally performed in an office environment in which there is only minimal exposure to potentially unpleasant working conditions. Incumbent must have the ability to stand and sit frequently, and reach horizontally as well as vertically for overhead use.

HNTB Corporation is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran. 

The HNTB Companies are an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, marital status, genetic information, citizenship status, or other status protected by law.  In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). We will provide reasonable accommodation for qualified individual with a disability where appropriate.


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